What Exactly Does SharePoint Do? A Comprehensive Guide to Demystifying SharePoint

SharePoint has become an integral part of modern business operations, revolutionising the way organisations collaborate, manage content, and improve productivity. But for many people, the question remains: what exactly does SharePoint do? Here at SR1 development, we are all about simplifying things, so in this blog, we will delve into the functionalities and benefits of SharePoint.

Understanding SharePoint

SharePoint is a web-based collaboration and document management platform developed by Microsoft. It serves as a centralised hub for teams to work together, share information, and collaborate on projects in real-time. Originally launched in 2001, SharePoint has evolved significantly over the years to become a versatile and powerful tool for businesses of all sizes.

1. Content Management and Document Sharing

One of the primary functionalities of SharePoint is content management. Businesses generate vast amounts of documents, files, and data every day. SharePoint allows organisations to store, organise, and manage this content securely in a centralised archive. This ensures that employees have easy access to the information they need, promoting efficiency and reducing redundancy.

SharePoint facilitates seamless document sharing, enabling multiple team members to collaborate on the same document simultaneously. According to Microsoft, version control features ensure that everyone is working on the latest version, avoiding conflicts and confusion. 

2. Team Collaboration and Communication

SharePoint promotes effective team collaboration by providing various tools for communication and collaboration. Team sites and project sites serve as dedicated spaces where team members can work together on specific projects, share updates, and track progress. Features like shared calendars, task lists, and announcements enhance team productivity.

Microsoft states that with SharePoint’s integrated communication tools, such as blogs, discussion boards, and chat functionality, teams can stay connected and informed, fostering a culture of open communication. 

3. Business Process Automation

SharePoint can be integrated with PowerAutomate to offer powerful workflow automation capabilities, streamlining repetitive tasks and business processes. Users can create custom workflows using a user-friendly interface, eliminating the need for manual intervention in routine operations. This automation not only saves time but also minimises the risk of errors, enhancing overall efficiency.

4. Intranet and Portals

SharePoint serves as an organisation’s intranet, offering a centralised platform for internal communication, announcements, news, and policy dissemination. The intranet provides a unified and personalised experience for employees, boosting engagement and collaboration within the organisation.

SharePoint portals extend this concept by enabling businesses to create external-facing websites to engage with customers, partners, and suppliers. These portals can be customised to align with the organisation’s branding and offer a seamless user experience. 

5. Security and Data Protection

One of the critical aspects of SharePoint that cannot be overlooked is its robust security features. As a platform handling vast amounts of sensitive business data, security is paramount. SharePoint provides various security controls and access permissions to ensure that only authorised individuals can access specific documents and information. 

Organisations can implement multi-factor authentication (MFA) and encryption to add an extra layer of protection against unauthorised access. Additionally, SharePoint’s audit and compliance features allow businesses to track and monitor user activities, ensuring accountability and meeting regulatory requirements. With data breaches becoming a growing concern in the digital age, SharePoint’s commitment to data protection provides businesses with peace of mind knowing their information is secure.

With SharePoint’s comprehensive set of features for content management, collaboration, business process automation, and security, it is clear why it has become a cornerstone tool for modern businesses. Whether it’s streamlining internal workflows, improving team collaboration, or ensuring data security, SharePoint’s capabilities make it an invaluable asset for businesses striving for growth and success.

SharePoint Support and Consultancy

Implementing SharePoint to its full potential requires expertise and knowledge. This is where SharePoint support and SharePoint consultancy services, like ourselves, come into play. Businesses in the North East region and beyond can benefit greatly from expert assistance in the following areas:

1. Planning and Deployment

SharePoint consultants assist businesses in assessing their needs and requirements, devising a tailored SharePoint strategy, and planning its implementation. They ensure that the platform is set up correctly from the start, laying the foundation for smooth operations and maximum benefits. 

2. Customisation and Integration

Every organisation has unique processes and requirements. SharePoint consultants can customise the platform to align with these specific needs, enhancing its usability and relevance. Moreover, they can integrate SharePoint with existing systems, such as CRM software or third-party applications, to create a cohesive and efficient digital ecosystem. 

3. Training and User Adoption

Introducing a new platform to an organisation can be met with resistance from employees. SharePoint consultants can conduct training sessions to familiarise users with the platform’s features and functionalities, ensuring smooth user adoption and maximising ROI.

4. Maintenance and Support

After implementation, SharePoint support services are crucial for ongoing maintenance, updates, and issue resolution. Prompt support ensures that any technical glitches or challenges are addressed quickly, minimising downtime and maximising productivity. 


SharePoint is more than just a document management system; it is a dynamic platform that empowers businesses to enhance collaboration, automate processes, and drive productivity. Leveraging SharePoint North East support and consultancy services allows organisations to unlock the platform’s full potential and optimise their business operations. Whether it’s managing content, automating workflows, or fostering team collaboration, SharePoint is a game-changer in the modern business landscape.

We are an Office 365 and SharePoint consultancy specialising in supporting businesses and organisations to transform digitally with the help of Microsoft products. 

Let us help you with your business’s SharePoint needs by giving us a call at 0191 691 1358 or emailing us at info@sr1development.com.


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